Working with Children Check · Victoria
KeepClear is a monthly clearance desk for Victorian local government. It watches Working with Children Checks for employees, volunteers and labour-hire — card type, expiry, organisation-on-record — and raises a do not start flag when the law says stop.
Not a Rapid Global clone. Not a WWCC register. Not Service Victoria. We wrap the official checker with reminders for people you roster.
Paid child-related workers must hold an Employee clearance, not Volunteer. Councils already write this into careers FAQs (Cardinia: employer-based; Shepparton: Employee status required). KeepClear flags the type as well as the date.
Seeing the plastic card is not enough. The worker must list the organisation so the Worker Screening Unit can notify on change or cancellation. KeepClear reminds when the council is missing from the record.
Do not start
Victorian organisations must not allow child-related work on interim exclusion, exclusion, interim bar or suspension. A lapsed check is still a stop. KeepClear’s flag is operational language for that duty — not a legal opinion.
Official status checker: single lookup or bulk CSV (up to 1,500 rows). That is a lookup, not a workforce register. We wrap reminders around it. We do not scrape the register and we do not replace it.
October 2025 scheme changes. A person cannot start in an early childhood service while an application is pending. Services must keep WWCC or VIT current. Worker Screening Act 2020 — never the repealed 2005 Act.
Organisations’ duties are published on vic.gov.au (updated 24 July 2026 on the 30 August research pass). KeepClear is software beside that duty, not a substitute for advice.
Victorian councils only
People & Culture, child safety, MCH and shared services. Monthly opex under a 2.75% rate cap.
New: WWC Connect starts 19 October 2026. Are you ready for WWC Connect?
KeepClear