KeepClearIndoor, outdoor, casuals
Paid staff must hold an Employee WWCC, not Volunteer. KeepClear flags the card type as well as the date.
Working with Children · VIT · NDIS
Nobody on the books works with a lapsed check.
KeepClear sends expiry alerts for employees, volunteers and labour-hire at Victorian local councils. Kinders, libraries, MCH, rec, youth, in-home care. If the check lapses, the flag is do not start.
Sits beside TechnologyOne, Aurion and Chris21. Monthly opex under a 2.75% rate cap. Victoria only — 79 LGAs. We do not replace the ERP, run payroll, or own STP. Payday Super is live from 1 July 2026; that stays with payroll.
WorkerPriya Nair · employee
RoleEarly childhood educator
CheckWWCC Employee · 1847293
Expiry12 Aug 2026
StatusExpired · 18 days
Do not start. Early childhood cannot work on a pending or lapsed check.
- Current Clear to roster
- Expiring Renewal window
- Expired Lapsed check
- Do not start Exclusion / bar / suspension / interim
Libraries, rec, readers
Volunteer clearances have their own clock. A lapsed volunteer is still on the books until someone notices. We notice.
On your sites, your duty
Agency educators and parks crews still need a current check before they start. Rapid Global already covers contractors. We cover the people you roster.
Roles
Three cohorts. One clearance desk.
Kinders and MCH, library volunteers, agency educators. Same engine. Employee vs Volunteer stays honest.
Kinders · MCH
Early childhood
October 2025: cannot start on a pending WWCC or VIT. Employee card type.
Libraries · rec · readersVolunteers
Volunteer pages are intake. Clearance is a clock with its own card type.
Agency · parks crewsLabour-hire
Rapid covers contractors. KeepClear covers the people you roster.
Duty & buy path
In-home · disability
NDIS
Risk-assessed roles cannot begin without current screening. Geelong kept in-home care.
Exclusion · bar · suspensionDo not start
Live flag and audit history beside Service Victoria’s one-shot CSV.
ES8111 · VendorPanelMAV buy path
Software and Licensing to 31 Aug 2028. Monthly opex, not a second ERP.
Organisation · type · audit
WSU · listed org
Organisation on record
Seeing the card is not enough. Reminder so WSU can notify on change.
Employee · VolunteerCard type
Policy engine across Glenelg, Cardinia, Shepparton and more. Not yes/no.
Who was clear whenAudit history
Beside the ERP. CSV is a lookup; Rapid child-safe is still a PDF.
The wedge
Contractor WWCC is taken. Employee WWCC is not.
Rapid Global already does contractor Working with Children Checks at Frankston, Bayside, Casey, Greater Dandenong, Kingston, Manningham, Monash, Stonnington, Greater Shepparton and Yarra Ranges. We do not clone that product. KeepClear is the gap they leave: employees, volunteers and labour-hire.
What we watch
WWCC (Employee vs Volunteer), VIT for council kinders, NDIS Worker Screening for remaining in-home and disability roles. Expiry, card type, organisation-on-record, and a do-not-start flag. Source of truth stays with Service Victoria, VIT and the NDIS Commission. We wrap reminders around them.
What we will not be
Not a WWCC register. Not Service Victoria. Not Rapid Global for contractors. Not TechnologyOne HR. Not STP / Single Touch Payroll — Payday Super is live from 1 July 2026 and that stays with your payroll engine.
The LGA website gap · See how we sit beside Rapid Global and the ERP · WWCC vs VIT vs NDIS
On the public record
Why a child-safety or HR buyer pays monthly
These are not testimonials. KeepClear has no claimed customers. They are the Victorian facts that make a spreadsheet unsafe.
Early childhood: current WWCC or VIT, or no start
October 2025 scheme changes. Services have a legal duty to keep workers and volunteers on a valid WWCC or VIT registration, and to stay informed of scheme changes. A person cannot start in an early childhood service while an application is pending. Worker Screening Act 2020 — never the repealed 2005 Act.
vic.gov.au · early childhood update, October 2025
NDIS: no clearance, no start
Risk-assessed roles cannot begin without a current NDIS Worker Screening Check. Renewals must stay current. Councils that still deliver or subcontract disability and aged in-home care sit in this duty.
vic.gov.au · NDIS worker screening check
Greater Geelong kept in-home care
City of Greater Geelong voted in May 2025 to continue in-home community care after staff and community pressure. Screening and certificates stay on the books for that workforce — they do not leave with an outsourced provider.
Geelong Times / Times News Group · 28 May 2025
Rural monthly-SaaS is already how they buy
Strathbogie Shire tender 26-27-02 (closed 5 August 2026) asked for HR software on a monthly subscription plus Gender Equality Act reporting, with go-live 31 August 2026. That is the shape: opex, not a four-year ERP.
Strathbogie Shire · tender 26-27-02
Beside the incumbent, never instead
They already bought the ERP. They still email WWCC PDFs.
Melton · Jan 2026
Live on TechnologyOne SaaS+ OneCouncil phase 1, including HR and Payroll, for 1,000+ staff. The go-live is not a WWCC product.
Coastal Connect · Aug 2026
Warrnambool, Moyne and Corangamite share OneCouncil. Three ABNs still each hold WWCC employer records, VIT lists and HRWL registers.
Wyndham · do not sell another ERP
IBAC referral over an IT project tens of millions over budget, then a TechnologyOne program. Growth councils will not buy a second system of record.
Cardinia’s TechnologyOne path is reported around $32 million over four years. Yarra Ranges moved off Frontier on a reported $7.3 million over five years. KeepClear is a cheap monthly add-on in a 2.75% rate cap — not that conversation.
KeepClear does
- Expiry matrix for WWCC, VIT, NDIS, HRWL, AHPRA, first aid
- Alerts to the worker and the manager
- Do-not-start flags for child-related and risk-assessed roles
- Labour-hire and volunteer rows next to employees
- A payslip wallet beside TechOne — archive, not calculate
KeepClear does not
- Replace TechnologyOne, Aurion, Chris21 or Civica
- Run STP, Payday Super or the pay run
- Become Service Victoria, VIT, Ahpra or myWorkSafe
- Clone Rapid Global’s contractor product
- Pitch a second system of record
Victorian councils only
Join the waitlist
For People & Culture, child safety, MCH coordinators and procurement. Monthly opex under a 2.75% rate cap. We sit beside TechnologyOne, Aurion and Chris21.
This demonstration writes your details to a local waitlist.json on the machine running the site. It is not a production CRM.
New: WWC Connect starts 19 October 2026. Are you ready for WWC Connect?