Organisation on record · Worker Screening Unit
Victorian organisations must check Working with Children status before the worker starts. The worker must list the organisation so the Worker Screening Unit can notify on change or cancellation. A hire-day photocopy does not put the council on that file. KeepClear reminds when the organisation is missing, and holds overnight status beside the ERP.
Sources: vic.gov.au/what-organisations-need-know (updated 13 February 2026); vic.gov.au/legal-obligations-organisations (updated 24 July 2026).
| Hire-day photocopy | Organisation on record | |
|---|---|---|
| What you hold | A scan of the card from onboarding day. | Reminder that the council ABN / organisation is listed so WSU can notify. |
| Overnight change | The photocopy does not move when status changes. | Live status beside the ERP when the file is linked. |
| Shared ERP | One Coastal Connect OneCouncil still means three ABNs. | Three WWCC employer files — Warrnambool, Moyne, Corangamite each listed. |
| Do not start | No flag when an interim bar lands after hire day. | Organisation link is what makes WSU notification reach the desk. |
Coastal Connect shared OneCouncil (August 2026) is the pattern: shared ERP, separate employer clearances. Detail on Shared services.
On the public record · 30 August 2026 research
These are Victorian facts, not testimonials. KeepClear has no claimed customers.
Organisations must check status before the worker starts. Seeing the card is not enough; the worker must list the organisation so the Worker Screening Unit can notify on change or cancellation.
vic.gov.au/what-organisations-need-know · updated 13 February 2026
Do not allow work on interim exclusion, exclusion, interim bar or suspension. Paid child-related workers need Employee, not Volunteer. Know when workers’ and volunteers’ clearances expire.
vic.gov.au/legal-obligations-organisations · updated 24 July 2026
Warrnambool, Moyne and Corangamite share OneCouncil (August 2026). Three ABNs still each hold WWCC employer records. A shared ERP does not collapse organisation-on-record into one listing.
Shared services · 30 August 2026 research
Every LGA site in the research sample treats WWCC as a hire-day or volunteer-intake checkbox. None publishes an organisation-on-record reminder for existing workers.
30 August 2026 research · lga-website-gaps
Organisation on record · Victoria only
Monthly opex under a 2.75% rate cap. If the council is not listed, WSU cannot notify — KeepClear reminds before that gap bites.
KeepClear