Trust, in short
KeepClear is a monthly clearance desk for Victorian local government. It is not a WWCC register, not Service Victoria, and not a scraper of anyone’s portal. Production hosting and backups stay in Australia.
During early access, KeepClear runs on Cloudflare's global platform, which may store or process data outside Australia. Australian-only data hosting is on the roadmap for production council deployments. If your council needs it before entering real records, tell us. See the privacy policy.
Each LGA is its own tenant. Coastal Connect-style shared services (Warrnambool, Moyne, Corangamite) can share configuration and a P&C rhythm, but WWCC employer records stay separate — three ABNs, three organisation links at the Worker Screening Unit. We will not merge employer files because the ERP was shared.
Service Victoria, the Victorian Institute of Teaching and the NDIS Worker Screening Check remain the source of truth. KeepClear stores the expiry you confirmed, the card type, and a do-not-start flag. We wrap the official checkers (including the Service Victoria bulk CSV, cap 1,500). We do not become those registers.
We do not scrape Service Victoria, VIT, the NDIS Commission, Ahpra or myWorkSafe. Status on the board is computed from dates and types you imported or confirmed. Rapid Global’s contractor pages are their product; we do not harvest them. This demonstration waitlist writes to a local file on the machine running the site — it is not a production CRM.
What we hold
Name, worker class, role, card type, card number, expiry, organisation-on-record, and the alert history. Optional ticket dates (HRWL, first aid, AHPRA). Optional payslip PDFs the ERP already issued. Not bank details, not super choice, not tax file numbers.
Access is role-based: People & Culture, child safety, a kinder director, a depot manager. Volunteers can see their own clock if the council turns that on. Labour-hire rows are visible to the host employer’s authorised staff, not to the agency’s other clients.
This page is a product posture, not a certified ISMS pack. Audit artefacts, insurance certificates and VendorPanel compliance details sit on the buy path — MAV ES8111.
Next step
Fictional seed data only. Not a live council extract.
KeepClear